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This Privacy Policy applies to www.TheWorldwideArchives.com and any affiliated site operated by or for The Worldwide Archives (the "Website"). The Website is an internet property of The Worldwide Archives (“Worldwide Archives”). This policy explains how we collect information from users of the Website and how we use it. Your continued use of the Website and our services constitutes your acceptance of this Privacy Policy.

 

Definitions

Service

The Service refers to www.TheWorldwideArchives.com, which is operated by The Worldwide Archives.

 

Personal Data

Personal Data refers to any information about a living individual who can be identified from that data (or from that data combined with other information in our possession or likely to come into our possession).

 

Usage Data

Usage Data is information collected automatically, either generated by the Service or from the Service infrastructure itself (for example, the duration of a page visit).

 

Cookies

Cookies are small pieces of data stored on your device (computer or mobile device) that help us enhance your browsing experience.

 

Data Controller

A Data Controller is a natural or legal person who determines the purposes and means by which personal information is processed. For this Privacy Policy, we are the Data Controller of your Personal Data.

 

Data Processors (or Service Providers)

A Data Processor (or Service Provider) is any natural or legal person who processes data on behalf of the Data Controller. We may use various Service Providers to process your data more effectively.

 

Data Subject (or User)

A Data Subject is any living individual using our Service and whose Personal Data is collected.

 

The Information We Collect and Use

When using our Service, we may ask you to provide certain personally identifiable information ("Personal Data") that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • Email address

  • First name and last name

  • Phone number

  • Mailing address, State, Province, ZIP/Postal code, City

  • Cookies and Usage Data

  • IP address

We only collect Personally Identifiable Information when you voluntarily provide it to us, such as when:

  • You register for a user account.

  • You log in with your username and password.

  • You order a publication or Service.

  • You participate in a promotional offer.

  • You submit content to the Website.

We use your Personal Data to provide you with products and services from The Worldwide Archives, enhance your experience on the Website, and improve the overall quality of our services.

 

Use of Data

The Worldwide Archives uses the collected data for various purposes, including:
✅ To provide and maintain our Service
✅ To notify you about changes to our Service
✅ To allow you to participate in interactive features of our Service
✅ To provide customer support
✅ To gather analysis or valuable information to improve our Service
✅ To monitor the usage of our Service
✅ To detect, prevent, and address technical issues
✅ To provide you with news, special offers, and information about other goods and services

 

Retention of Data

The Worldwide Archives retains your Personal Data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. We will retain and use your data as required to comply with legal obligations, resolve disputes, and enforce our legal agreements and policies.

Additionally, as professional biographers, we may retain collected information to create comprehensive biographical histories for our listees.

We also retain Usage Data for internal analysis to improve the Website’s security and functionality, except where we are legally obligated to retain such data for longer periods.

 

Transfer of Data

Your information, including Personal Data, may be transferred to—and maintained on—computers located outside your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that your data is transferred to and processed in the United States.

Your consent to this Privacy Policy, followed by the submission of such information, represents your agreement to that transfer.

We will take all steps necessary to ensure that your data is treated securely and in accordance with this Privacy Policy. Transfers will occur only if adequate controls are in place, including the security of your data and other personal information.

 

Disclosure of Data

Legal Requirements

The Worldwide Archives may disclose your Personal Data in the good-faith belief that such action is necessary to:

  • Comply with a legal obligation

  • Protect and defend the rights or property of The Worldwide Archives

  • Prevent or investigate possible wrongdoing in connection with the Service

  • Protect the personal safety of users of the Service or the public

  • Protect against legal liability

 

Dissemination of Your Information

We may use information about how you interact with the Website to personalize content, improve services, and enhance your overall experience. We may also combine personal and non-personal information collected online and offline, including information from third parties.

To accomplish these purposes, we may share Personally Identifiable Information with third parties, including:

  • Outside contractors or service providers who assist with order processing, payment handling, and website hosting.

  • Third parties to whom we may sell, transfer, or merge parts of our business.

We require these third parties to protect the privacy of your information and use it solely for the purposes we have specified.

 

Service Providers

We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), provide services on our behalf, perform Service-related tasks, or assist us in analyzing how our Service is used.

These third parties have access to your Personal Data only to perform these tasks and are obligated not to disclose or use it for any other purpose.

 

Session Replay Technology

We use ActiveProspect's TrustedForm to document your consent to be contacted via telephone, text, or email. This technology allows us to certify that your application is valid and replay the session in which you applied.

 

Analytics

We may use third-party Service Providers to monitor and analyze the use of our Service.

 

Google Analytics

Google Analytics tracks and reports website traffic and user interactions. The data collected is shared with Google services and may be used to personalize ads. You can opt out by installing the Google Analytics opt-out browser add-on.

 

Amended Telemarketing Sales Rule (ATSR)

By submitting your email address, you consent to receive email marketing from The Worldwide Archives and its third-party advertisers. This constitutes an inquiry or application under the Amended Telemarketing Sales Rule (ATSR), 16 C.F.R. §310 et seq..

Even if your phone number is listed on the Federal Trade Commission's Do-Not-Call List, we retain the right to contact you via telemarketing in compliance with the ATSR.

 

How We Use and Share Financial Information

We do not collect social security information. However, to the extent applicable, we comply with the:

  • Gramm-Leach-Bliley Act (G.L.B. Act), 15 U.S.C. 6802

  • California Financial Information Privacy Act (CFIPA)

  • Vermont Consumer Protection Act (VCPA), 8 V.S.A. 10202

This Privacy Policy serves as your initial and annual Privacy Notice under these regulations.

 

Third-Party Links

When you connect to the Website through third-party websites, those websites may share information about you with us. However, we are not responsible for the privacy practices or terms of third-party websites. We encourage you to read the privacy policies of every website that collects personally identifiable information.

 

Data Security

We prioritize securing your information and use SSL encryption to protect sensitive data. Access to your information is strictly limited to authorized employees who need it to perform specific tasks.

However, no security method is 100% secure, and we cannot guarantee the absolute security of your data. In the event of a data breach, we will notify you via email and take necessary actions to protect your information.

 

Changes to the Privacy Policy

We reserve the right to update this Privacy Policy at any time by posting a notice on the Website. If there are material changes to how we use your information, we will notify you via email or other means. Your continued use of the Website constitutes acceptance of the updated Privacy Policy.

 

Electronic Signatures and Electronic Records

By agreeing to this Privacy Policy, you consent to the use of electronic signatures and records as legally binding as physical signatures. You also agree to receive information electronically and acknowledge that you can download and store documents for your records.

 

Contact Us

If you have any questions about this Privacy Policy, please contact us at:
📧 Email: info@theworldwidearchives.com

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